instract Applications
Role-based applications for every function and site.
Payables, dispatch, onboarding and approvals, each configured to the role and controls of the team that runs it.
Replace the spreadsheets your teams run on
Each application is built from the trackers and workbooks a team already uses, with the same columns, owners and approvals.
AP tracker 2026 (final) v3
Last edit 4 minutes ago
SJ=SUMIF(C:C,"Kessler*",D:D)| A | B | C | D | E | F | G | |
| 1 | Date | Invoice | Supplier | Amount | Owner | Status | Notes |
|---|---|---|---|---|---|---|---|
| 2 | Oct 2 | INV-2241 | Weser Transport | 4,860.00 | Sofia | paid | |
| 3 | Oct 3 | INV-2244 | Brandt Stahl | 2,115.50 | Sofia | Paid | |
| 4 | Oct 6 | INV-2251 | Alster Verpackung | 3,410.00 | Jonas | paid | |
| 5 | Oct 7 | INV-2256 | Elbe Energie | $14,215 | Dana | needs approval | |
| 6 | Oct 9 | INV-2259 | Hansa Chemie | 9,812.40 | Sofia | waiting on PO | PO? |
| 7 | 10/10 | inv2262 | Nord Logistik | 1,980 | Jonas | PAID | |
| 8 | Oct 13 | INV-2268 | Kessler Bau | 6,315.00 | Sofia | paid | |
| 9 | Oct 14 | INV-2271 | Falk Druck | 940.00 | Jonas | paid | |
| 10 | Oct 16 | INV-2275 | Alster Verpackung | 3,410.00 | Sofia | paid (dup?) | dup |
| 11 | Oct 17 | INV-2283 | Vogt Elektro | 7,386.10 | Sofia | ok to pay | |
| 12 | Oct 20 | INV-2288 | Brandt Stahl | 4,127.85 | Jonas | ||
| 13 | Oct 21 | INV-2294 | Kessler Bau | 27,912.40 | Dana | pending?? | |
| 14 | Oct 22 | INV-2297 | Hansa Chemie | 2,204.00 | Dana | ask Dana | |
| 15 | Oct 23 | INV-2301 | Weser Transport | 8,946.15 | Sofia | paid | |
| 16 | |||||||
| 17 | Kessler YTD | 34,227.40 |
Nordfeld Group
Finance, Payables
Search⌘KPayables
- Invoices142
- Approvals2
- Payment runs
- Suppliers
| Supplier | Invoice | Due | Owner | Amount | Status | |
|---|---|---|---|---|---|---|
| HCHansa Chemie | INV-2259 | Oct 19 | SK | $9,812.40 | Matching | |
| EEElbe Energie | INV-2256 | Oct 21 | DW | $14,215.00 | Held | |
| AVAlster Verpackung | INV-2275 | Oct 26 | SK | $3,410.00 | Disputed | |
| KBKessler Bau | INV-2294 | Oct 28 | DW | $27,912.40 | Held | |
DWDana Whitfieldapprover FIN-04, above $10,000 Waiting 1 day, 6 hours
ApproveReject | ||||||
| BSBrandt Stahl | INV-2288 | Oct 30 | JL | $4,127.85 | Approved | |
| VEVogt Elektro | INV-2283 | Nov 2 | SK | $7,386.10 | Approved | |
| HCHansa Chemie | INV-2297 | Nov 4 | JL | $2,204.00 | Matching | |
| WTWeser Transport | INV-2301 | Nov 6 | SK | $8,946.15 | Scheduled | |
| FDFalk Druck | INV-2306 | Nov 9 | JL | $1,186.72 | Draft | |
AP tracker 2026 (final) v3
Last edit 4 minutes ago
SJ=SUMIF(C:C,"Kessler*",D:D)| A | B | C | D | E | F | G | |
| 1 | Date | Invoice | Supplier | Amount | Owner | Status | Notes |
|---|---|---|---|---|---|---|---|
| 2 | Oct 2 | INV-2241 | Weser Transport | 4,860.00 | Sofia | paid | |
| 3 | Oct 3 | INV-2244 | Brandt Stahl | 2,115.50 | Sofia | Paid | |
| 4 | Oct 6 | INV-2251 | Alster Verpackung | 3,410.00 | Jonas | paid | |
| 5 | Oct 7 | INV-2256 | Elbe Energie | $14,215 | Dana | needs approval | |
| 6 | Oct 9 | INV-2259 | Hansa Chemie | 9,812.40 | Sofia | waiting on PO | PO? |
| 7 | 10/10 | inv2262 | Nord Logistik | 1,980 | Jonas | PAID | |
| 8 | Oct 13 | INV-2268 | Kessler Bau | 6,315.00 | Sofia | paid | |
| 9 | Oct 14 | INV-2271 | Falk Druck | 940.00 | Jonas | paid | |
| 10 | Oct 16 | INV-2275 | Alster Verpackung | 3,410.00 | Sofia | paid (dup?) | dup |
| 11 | Oct 17 | INV-2283 | Vogt Elektro | 7,386.10 | Sofia | ok to pay | |
| 12 | Oct 20 | INV-2288 | Brandt Stahl | 4,127.85 | Jonas | ||
| 13 | Oct 21 | INV-2294 | Kessler Bau | 27,912.40 | Dana | pending?? | |
| 14 | Oct 22 | INV-2297 | Hansa Chemie | 2,204.00 | Dana | ask Dana | |
| 15 | Oct 23 | INV-2301 | Weser Transport | 8,946.15 | Sofia | paid | |
| 16 | |||||||
| 17 | Kessler YTD | 34,227.40 |
Nordfeld Group
Finance, Payables
Search⌘KPayables
- Invoices142
- Approvals2
- Payment runs
- Suppliers
| Supplier | Invoice | Due | Owner | Amount | Status | |
|---|---|---|---|---|---|---|
| HCHansa Chemie | INV-2259 | Oct 19 | SK | $9,812.40 | Matching | |
| EEElbe Energie | INV-2256 | Oct 21 | DW | $14,215.00 | Held | |
| AVAlster Verpackung | INV-2275 | Oct 26 | SK | $3,410.00 | Disputed | |
| KBKessler Bau | INV-2294 | Oct 28 | DW | $27,912.40 | Held | |
DWDana Whitfieldapprover FIN-04, above $10,000 Waiting 1 day, 6 hours
ApproveReject | ||||||
| BSBrandt Stahl | INV-2288 | Oct 30 | JL | $4,127.85 | Approved | |
| VEVogt Elektro | INV-2283 | Nov 2 | SK | $7,386.10 | Approved | |
| HCHansa Chemie | INV-2297 | Nov 4 | JL | $2,204.00 | Matching | |
| WTWeser Transport | INV-2301 | Nov 6 | SK | $8,946.15 | Scheduled | |
| FDFalk Druck | INV-2306 | Nov 9 | JL | $1,186.72 | Draft | |
One system behind every screen
Payables, dispatch, onboarding, approvals, reporting and audit on one system of record.
Dispatch, Hamburg depot
Nordfeld Group, Operations
Dispatch
Hamburg depot- Routes
- Exceptions1
- Drivers
- Audit log
| Route | Stops | Status |
|---|---|---|
| Hamburg to KielR-124Dispatcher review | 11 | Dispatcher review |
| Hamburg to HannoverR-121Agent rerouting | 9 | Agent rerouting |
| Hamburg to BremenR-118On time | 14 | On time |
| Hamburg to LübeckR-127On time | 7 | On time |
| Hamburg to RostockR-130On time | 12 | On time |
Dispatch, Hamburg depot
Nordfeld Group, Operations
Dispatch
Hamburg depot- Routes
- Exceptions1
- Drivers
- Audit log
| Route | Stops | Status |
|---|---|---|
| Hamburg to KielR-124Dispatcher review | 11 | Dispatcher review |
| Hamburg to HannoverR-121Agent rerouting | 9 | Agent rerouting |
| Hamburg to BremenR-118On time | 14 | On time |
| Hamburg to LübeckR-127On time | 7 | On time |
| Hamburg to RostockR-130On time | 12 | On time |
One application in place of eight tools
Approvals, intake, vendor records and reporting move from separate subscriptions into one system of record.
Consolidated in 21 days
Before
After
Nordfeld Group
Finance, Approvals
Search⌘KPayables
Delegation of authorityFIN-04 v7
- Invoices142
- Approvals2
- Payment runs
- Suppliers
| Request | Amount | Policy | Approvers | Waiting |
|---|---|---|---|---|
| Waiting on you2 | ||||
| Kessler BauINV-2294Invoice above threshold | $27,912.40 | FIN-04 | MBDW | 1d 6hReview |
| Elbe EnergieINV-2256Invoice above threshold | $14,215.00 | FIN-04 | SKDW | 2d 3hReview |
| Waiting on others2 | ||||
| Hansa ChemieSUP-0412Supplier bank change | FIN-11 | JLRHDW | 4h 12m | |
| Rhein MetallINV-2311Second approval required | $51,204.90 | FIN-04 | DWRH | 38m |
| Decided today3 | ||||
| Vogt ElektroINV-2283 | $7,386.10 | Approved | DW | 09:42:18 |
| Alster VerpackungINV-2275 | $3,410.00 | Rejected | DW | 08:15:03 |
| Weser TransportSUP-0398 | Approved | RH | 07:58:41 | |
8 subscriptions, 8 logins, 6 manual exports a week, $214,600 a year
1 application, single sign-on, one audit trail
Before
8 subscriptions, 8 logins, 6 manual exports a week, $214,600 a year
Consolidated in 21 days
After
Nordfeld Group
Finance, Approvals
Search⌘KPayables
Delegation of authorityFIN-04 v7
- Invoices142
- Approvals2
- Payment runs
- Suppliers
| Request | Amount | Policy | Approvers | Waiting |
|---|---|---|---|---|
| Waiting on you2 | ||||
| Kessler BauINV-2294Invoice above threshold | $27,912.40 | FIN-04 | MBDW | 1d 6hReview |
| Elbe EnergieINV-2256Invoice above threshold | $14,215.00 | FIN-04 | SKDW | 2d 3hReview |
| Waiting on others2 | ||||
| Hansa ChemieSUP-0412Supplier bank change | FIN-11 | JLRHDW | 4h 12m | |
| Rhein MetallINV-2311Second approval required | $51,204.90 | FIN-04 | DWRH | 38m |
| Decided today3 | ||||
| Vogt ElektroINV-2283 | $7,386.10 | Approved | DW | 09:42:18 |
| Alster VerpackungINV-2275 | $3,410.00 | Rejected | DW | 08:15:03 |
| Weser TransportSUP-0398 | Approved | RH | 07:58:41 | |
1 application, single sign-on, one audit trail
One platform for how your business runs
Every part shares the same records, approvals and audit log, so each one you add works with the rest.
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